Stop Paying Monthly Fees for a CRM That Doesn't Fit
Salesforce is overkill. HubSpot doesn't quite work. Monday.com is close but wrong. We build a CRM around your exact sales process, team structure, and reporting needs — and you own it forever. No monthly fees, no compromises.
Why Australian SMEs Outgrow Generic CRMs
Monthly SaaS Fees That Add Up to a Fortune
At $100–$500 per user per month, a team of 10 pays $12,000–$60,000 per year — forever — for a tool that was built for everyone, not for your business.
The CRM Doesn't Match Your Sales Process
You've bent your workflow to fit the CRM instead of the other way around. Custom stages, custom fields, custom approval flows — generic CRMs never quite get there.
Data Scattered Across Multiple Systems
Your CRM doesn't talk to your accounting software, your job management system, or your quoting tool. Staff manually re-enter data across systems — wasting hours every week.
Your Team Doesn't Actually Use It
If the CRM is clunky to use, staff find workarounds — spreadsheets, WhatsApp groups, sticky notes. A CRM built around your team's actual day gets used.
What a Custom Rudram CRM Includes
We map your exact sales pipeline, approval flows, and reporting needs before writing a line of code. The result is a CRM your team actually uses because it matches how they already work.
- Custom pipeline stages & deal flows
- Industry-specific data fields
- Custom approval & escalation workflows
- Role-based permissions (staff vs managers vs owners)
Your CRM connects to Xero, MYOB, or your accounting system — so quotes become invoices, payments update automatically, and your finance team works from one source of truth.
- Xero & MYOB two-way sync
- Automated quote-to-invoice generation
- Payment status tracking
- Integration with your existing tools via API
A live dashboard showing pipeline value, conversion rates, team performance, and revenue forecasting — so managers have the answers before they're asked.
- Live pipeline & revenue dashboard
- Team performance by rep / region
- Conversion rate tracking
- Automated weekly summary reports
Recommended Package
Fixed scope, fixed price — you own it forever
What to Expect
Monthly licensing fees — you own the CRM outright
Average admin time saved per week across the team
Faster sales cycle with automated follow-up workflows
Data in one place — no more cross-system re-entry
"We were paying $3,200 per month for Salesforce licences and still using spreadsheets for half our workflow. Rudram built us a custom CRM for $28,000 — it paid for itself in under a year and our team actually uses it. The Xero integration alone saves 6 hours a week."
Rachel T.
Head of Operations, Perth Professional Services Firm, WA
Common Questions
How much does a custom CRM cost compared to Salesforce or HubSpot?
How long does it take to build a custom CRM?
Can you migrate our existing data from Salesforce / HubSpot / spreadsheets?
Can the CRM work on mobile for our field team?
What if our needs change after the CRM is launched?